Events Specialist

Communications / communications · Toronto, Ontario
Department Communications / communications
Employment Type Full Time Regular / emploi permanent
Minimum Experience Entry-level

Do you want to be part of our innovative and entrepreneurial team?

 

Do you thrive in an entrepreneurial environment and enjoy working in a team atmosphere? Are you an “outside the box” thinker who strives to implement continuous improvements? Do you take a strategic approach to your work? Do you enjoy a fast-paced culture where your opinions are valued and respected? Do you enjoy building partnerships to solve mutually beneficial challenges?


Mitacs is a national not-for-profit that helps industry and non-profit partners solve strategic challenges by leveraging Canada’s world-class post-secondary talent and a global network of industry, academic, and government partnerships. Through these collaborations, Mitacs helps business and community partners succeed, improves students’ on-the-job skills development, and strengthens Canada’s world-class innovation ecosystem. At Mitacs, we strive to develop the next generation of innovators with vital research and business skills. In partnership with domestic and international companies, governments, and academia, we support a new economy using Canada’s most valuable resource – its people. 


To get a better understanding of Mitacs and read more about our values please visit our website


POSITION SUMMARY

The Events Specialist is responsible for supporting tactical and creative aspects of Mitacs’s events. The ideal candidate is an energetic, self-starter with strong planning and communication skills.  The ability to balance multiple projects and competing deadlines is key to success in this fast-paced role. The Events Specialist will be involved in all aspects of event planning and roll-out to ensure activities uphold the strategic vision, mission, and purpose of Mitacs’s organizational objectives. 

The Events Specialist role will include but is not limited to, coordination of awards ceremonies, funding announcements, signing ceremonies, webinars, industry events, government, academic, and industry roundtables, and sponsorships. The successful candidate will also support communication and marketing efforts as required including research, social media and networks, reporting, and post-event follow-up.

 

KEY RESPONSIBILITIES

Under the direction of the Manager, Events, support all aspects of Mitacs’s events (in-person and virtual) across Canada and at an international level, including but not limited to:

  • Creating event materials (including invitations, event briefs, signage, promotional items, post-event surveys, etc.)
  • Leading social media efforts including creating event-specific social media plans, drafting posts, creating/sourcing images, graphics, and videos, scheduling content, and reporting metrics
  • Assisting in the building and maintenance of the event website
  • Supporting the Event Manager in maintaining accurate files and meeting deadlines on a critical path
  • Organizing and managing event swag shipments
  • Managing incoming inquiries from event registrants/attendees
  • Supporting sponsorship outreach and fulfillment
  • Supporting two major Mitacs award ceremonies including applications, adjudication, event planning, logistics, and social media promotion Support communications plans that engage stakeholders using include social media, online communications, and email campaigns
  • Supporting MarCom department with research, social media and networks, and reporting as required.
  • Collaborating with colleagues across MarCom, Partnerships, Policy, and Business Development teams as required.
  • Collaborating with internal teams and external partners to ensure alignment on event details and objectives


TRAINING

A degree, diploma, or certificate in event planning, marketing, communications, public relations, or a related field.

One to two years of experience in event planning or related marketing or communications field.

 

ESSENTIAL SKILLS:

  • Well-organized with superior attention to detail
  • Able to handle multiple projects at once, meet deadlines, and prioritize tasks
  • Able to thrive, remain calm, and be flexible in a fast-paced environment
  • Able to understand the unique needs of various stakeholder groups and modify communications accordingly
  • Ability to travel to events when necessary
  • Excellent and professional communication skills, both written and verbal
  • Highly motivated team player, energetic, and positive attitude
  • Strong problem-solving skills and ability to seek out solutions with minimal guidance
  • Self-motivated and able to work both independently and within a team environment
  • Excellent knowledge of Microsoft applications: Excel, Word, PowerPoint, Teams, Click Dimension
  • Excellent knowledge of social media platforms
  • Knowledge of Zoom, Hootsuite, MailChimp, Eventbrite, Virtual Event Software, Canva
  • Understanding accessibility and event design is an asset
  • Spoken and/or written French is an asset


At Mitacs we believe a diverse workforce comprised of individuals with different ideas, strengths, interests, and backgrounds are crucial to our success. We encourage candidates to connect with us and share ways how we may accommodate their needs during the recruitment process.


Mitacs has a COVID-19 policy in place that requires all employees to be fully vaccinated to protect our team and our stakeholders, subject to any accommodations required under applicable human rights legislation. More information about getting vaccinated can be found here.

Thank You

Your application was submitted successfully.

  • Location
    Toronto, Ontario
  • Department
    Communications / communications
  • Employment Type
    Full Time Regular / emploi permanent
  • Minimum Experience
    Entry-level